Documents and templates

For each call stage, you will find the appropriate documents on this page. Please always make sure you have the latest version of the document you are using.

Phase	Documents	Comments
General	Framework Agreement	The Framework Agreement is the main document that rules the relationships among stakeholders within the SMART EUREKA Cluster
	SMART Rules and Regulations	These Regulations are an extension of the Articles of Association of SMART and defines functioning of the SMART and that of call and projects
	SMART Technology Roadmap	The SMART Technology Roadmap provides essential guidelines for Europe to address societal challenges and strengthen the competitiveness of European manufacturing industry. It was prepared by a broad group of experts from across the European industrial and scientific community.
	SMART Experts and Evaluation	This document establishes the basis of the expert’s participation in SMART and projects evaluation related aspects.
Project Outline (PO) Phase	PO Template	An editable word version template to write the Project Outline
	Confirmation Letter	To be signed and submitted by each partner upon proposal submission
	PO Proposer's guide	A guide with the instructions to fill the PO Template
	PO Costs template	An editable Excel version template to fill with overall cost description of your project proposal
	Guideline Webinar	Webinar held on the 5th of November 2018 giving guidelines on how to prepare a Project Outline for the Second Call
Full Project Proposal (FPP) Phase	FPP Template	An editable word version template to write the Full Project Proposal
	Form C – Participant profile	An editable Word version template for section 7 of the FPP template. It must be submitted together with the FPP completed and signed by each participant of the consortium
	Financial Template	An editable Excel version template for the Project Finantials
	FPP Proposer's guide	A guide with the instructions to fill the FPP Template
	Declaration of Acceptance (DoA)	Each partner in an SMART project has to acknowledge the rules and regulations as laid down in the SMART Framework Agreement as being applicable to their project(s) by signing a Declaration of Acceptance (DoA). The SMART label will only become valid after the DoA has been signed. DoA's must be: Printed on company paper Signed by an authorised person
	Project Consortium Agreement (PCA) Template	After labelling, a Project Consortium Agreement (PCA) must be signed by all partners. This details the co-operation between the project partners (contractors and subcontractors, where applicable). For some Public Authorities, the PCA - signed by all partners - is a prerequisite for funding
	WEBINAR - 2nd Call for Projects SMART - FPP Stage	Webinar held on the 8th of February 2019 giving guidelines on how to prepare a Full Project Proposal for the Second Call
After Labelling. Project execution	Project change request	A template to be used by participants to submit any change that could occur after the label and during the execution of a project. It should be sent to: info@smarteureka.com
	Project Reporting and Monitoring Guide	A guide used by the Project Coordinator and partners to report on the SMART Project progress, including the periodical reporting and closing
	Project Progress Report template	A template to be used by the Project Coordinator to report on project progress. It should be sent to: info@smarteureka.com